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Documentation from Users' Group Presentations  
   

Turbo Tax (1/10/05)
Internet Security (1/24/05)
After a Windows Crash (3/7/05)
Alternatives to Microsoft (PC 4/11/05)
Mail Merge in Appleworks (MAC 4/14/05)
Intro to Desktop Publishing (PC 4/18/05) pdf file
Intro to DVD Burning (9/12/2005) Word Document
10/3/2005 Genealogy
11/07/2005

 
       
  Turbo Tax (1/10/05) (Click here to download a MSWord version)  
   

TURBO TAX OVERVIEW
CLC User Group
January 10, 2005


1. Product Information:

a. Tax Cut is H&R Block’s clone of Intuit’s TT. TT integrates with Quicken data, while TC will download MS Money data. TC few dollars cheaper. I have no experience with TC
b. TT comes in 3 versions: Basic, Deluxe, Premier. $19.95, 39.95, 59.95. They are discounted with mail in rebates in all stores. I have purchased them at Office Depot, Safeway, Costco, and Fry’s. The current best price I found was at Costco. Deluxe $24.99 after rebate and Premier $39.955 after rebate. Beginning 1/17 Costco will offer a $10 coupon on top of the existing rebates for a net of $14.99 on the Deluxe. It is reported that Office Max offers even greater discounts

Deluxe would appear to be a best buy because purchase includes total rebate of the cost of State Tax version and Quicken Basic.

c. Another Option is TT on the Web. If using TT to prepare the State return is not critical, Then the only cost for using the Web is to E-file or printout the return $19.95 for Deluxe. Here is a comparison of the three products features.

Comparison: http://www.turbotax.com/lp/compare_products.html?source=gl4lp1a&product=.html

2. Tutorial

http://www.turbotax.com/lp/1.html?source=gl4lp1a&venue=goog-srch&kw=turbotax

3. Installation and Setup

a. Show the step by step preparation
b. The tutorials
c. Help with preparing data
d. Ability to interrupt and return

4. Printing, saving and on-line filing
5. Advantages:

a. Effective use of the power of the computer
b. Cost: free State and E-filing
c. Transfer of previous year’s data

6. Warning: Save copy on CD in addition to printing out file copy.

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  Internet Security (Originally presented 6/28/04, updated 1/24/05)
(click here to download a MSWord version)
 
   

Computer Learning Center
Internet Security

"(Computer) programming today is a race between software engineers striving to build bigger and better idiot-proof programs, and the Universe trying to produce bigger and better idiots. So far, the Universe is winning."
- Rich Cook
From http://jersey.uoregon.edu/~mstrick/GeoMan_Quotes.html

Resources

Introduction. There are a number of security resources listed on the Computer Learning Center web page at http://lo-clc.org. From the main page, click on the Resources link in the menu bar on the left. In the Resources Index at the top of the page, select Internet Links. All of the web sites mentioned in this presentation are listed on the CLC Resources Page so it is not necessary to take notes on the links mentioned during the presentation.

Resources specifically covered below include:

 Adaware (Pests and Ads)
 Pest Patrol (under Pests and Ads)
 Zone Alarm (under Pests and Ads)
 CIAC HoaxBusters (Security)
 PCPitstop (Security)
 AVG Antivirus, AKA Grisoft (Security)
 Symantec, AKA Norton (Security)
 CAUCE Coalition Against Unsolicited Commercial Email (Security)

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Microsoft Settings

Microsoft’s attempts to offer protection to your computer are, as of now, limited and superficial. These include:.

 A passive firewall (see Firewall discussion below)

 Security settings in Outlook Express

Stick with the Defaults, except:

• uncheck the box next to “Do not allow attachments to be saved or opened that could potentially be a virus.

Leaving the box checked just stops you from receiving many legitimate attachments and is no substitute for an antivirus program.

 Security and Privacy settings in Internet Explorer
Stick with the defaults. Changing to more restrictive settings may interfere with normal activity wihout providing the protection you need.

Pests and Ads

Pests and ads are files that sneak into your computer when you are browsing the internet. They are planted there by web sites that want to keep track of you and your browsing habits (at best) or want to extract information about you and your finances and passwords (at worst). In between are sites that plant ads on your computer and hijack and redirect your browser to their sites. These files often come in the form of “cookies.”
Cookies are a legitimate tool of many web sites. They are used to help the web site keep track of usage for reasons that can benefit you, the user. They are also used to keep track of some of your information to you do not have to re-identify yourself to a site you visit often and interact with. For example, if you do online banking, your bank’s web site places cookies on your computer to make your banking experience easier on subsequent visits.
However, cookies are also a tool used by websites to gather usage information to sell to advertisers, to suggest other sites to visit that they have decided fit with your browsing profile, as well as other less savory practices. Such web sites may also place other, non-cookie files on your computer to get information about you and control your web browsing experience.
There are many products available to control ads and pests, including those listed on the CLC web site. The most well know free program is called Adaware.

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 Adaware

You can download Adaware free from the Adaware web site. As with other “Free” programs, Adaware also has a version for sale that includes many features not activated in the free version. Whether you choose to purchase this program, use the free version, or purchase another pest control program is up to you. However, you should have some type of pest control on your computer.
The important thing to know is that your anti-virus program does not detect or block these “bad” cookies, or other ad or pest files. They are not technically viruses. However, most antivirus vendors now offer additional protection (for a fee, or course) from these pests. For example, Norton (Symantec) offers an Internet Security package that includes pest protection, among other things.

 What does the free version of Adaware do?

After installation, Adaware resides on your computer waiting to be executed by the user. Upon execution, it scans your computer for bad stuff, lists the bad files it finds, and deletes them, if you direct it to do so. Note that Adaware does not function in the background monitoring your internet activity. You have to run it to check for and delete pests. Adaware does not detect all cookies, but only notifies you about those that it determines do not have a legitimate purpose. This protects you from deleting legitimate cookies.
In addition, the Adaware site contains a lot of good information about pests: where they come from, what they do, and who is behind them.

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 How do you download Adaware?

Go to the Adaware web site (from the link on the CLC web page), then select Software | Adaware
Read the information on the page, then click on the Download area on the right
Again, read the information on the page, then select Ad-aware6 from Download.com. (You may want to go back to this page and download any available plug-ins as well.)
Click on the Green Download Now button
Choose where to save the downloaded file (I recommend that you create a folder called “Downloads” in your “My Documents” folder.)
After the download is complete, double click on the file to install the program.

 Demo

This presentation includes a demo of Adaware, including
 download
 scan
 delete detected files
 setup
 Plug-ins
The Adaware site also mentions that there are plug-ins available that perform additional protective functions. Read the information and download and install those that are available to work with the version of the program you selected (free or paid).

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 Cookies (Changing your security settings)

Ads and pests often get into your computer in the form of cookies. Your web browser allows you to change the way it responds to cookies. (See in Internet Explorer: Tools | Internet Options | Privacy. You can more the slider to change the level of protection.) However, I haven’t found this to be a particularly helpful way to protect against bad cookies while still allowing convenient browsing. However, it is worth a look.
The default setting is Medium.
You can Edit cookie handling defaults by adding a web site to the always blocked or allowed. (click the Edit button.)
The best way to find out if relying on this Privacy protection works for you is to pick the setting that works for you and doesn’t mess with the web sites you trust. After a few days of browsing, run Adaware to see how many advertising cookies got past the security.

 Pest Patrol

Pest Patrol is an anti-pest program that requires a purchase. I mention it because I used it for a while before I bought the Norton Internet Security package and it worked quite well and was easy to install and use. The website contained an extensive library of pests and I learned quite a bit by using the program and checking for more information on detected pests.

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 Conclusion

Once you start checking for ads and pests, you become much more aware of what is lurking inside the web sites you visit. This is particularly true of many of the “Free” programs and services you find on the internet.

Firewalls

Anti-pest and anti-virus programs alone do not provide full protection for your computer. Malicious programs can sneak into your computer through the gaping hole created by your internet connection. Firewalls are programs designed to monitor activity at that gap and only allow entrance to invited guests. WindowsXP includes a rudimentary Firewall. Most anti-virus programs also offer a firewall for an additional cost. If you are looking for a free program, one is available from Zone Alarm.

 Windows Firewall

Although this function is included as part of WindowsXP, it is not automatically activated. You must turn it on. Instructions are available in Help and Support, and also on the CLC web site at Resources | Internet Links | Security.
The Windows firewall is better than nothing, but is passive and only protects one way, against incoming intrusions.

 Zone Alarm

Zone Alarm provides much better protection, and is discussed here because it is free. It protects both ways, against incoming intrusions and outgoing leaks. (It also has a “Pro” version with more functions that you can purchase.)

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 What does Zone Alarm do?

Zone Alarm operates in much the same way as your anti-virus program. You load the program and then immediately look on the web for updates. This adds any new information developed since the download file was created. Then, the program checks for updates when you go online so new intrusion methods or programs are added to its database.
Zone Alarm operates in the background, monitoring your internet connection. It refuses attempts at stealthy invasion, and asks your permission before allowing even straightforward attempts to make contact with your computer. In addition, it also monitors outgoing communications and asks permission before allowing the contact to be made. This prohibits a program that might have been planted earlier from harvesting personal information from your computer and broadcasting it to its programmer.

 How do you download Zone Alarm?

Go to the Zone Labs web site (from the link on the CLC web page), then click on the Free Download button
For the free version, click on Download Free ZoneAlarm
Choose where to save the downloaded file (I recommend that you create a folder called “Downloads” in your “My Documents” folder.)
After the download is complete, double click on the file to install the program.

 Demo

This presentation includes a demo of Zone Alarm, including
 download
 install
 settings

 Other Firewalls

Check your anti-virus program’s web site for information on its firewall (if one is available.) I use Norton Internet Security. It provides a firewall and protects against intrusions, spam, ads and pests.
These programs, and Zone Alarm require some additional attention from the user. You must read all the information and help the program learn your system by allowing or blocking attempts to communicate to and from the internet. This requires some effort at the beginning, but less as time goes on and the programs to allow communication with web sites you trust.

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Anti-Virus

Anti-virus programs were the first protection programs available for computers. Even before the internet was popular, viruses were a threat. They were transmitted in shared files, usually arriving in your computer from a floppy disk. Now, the most likely transmission mechanism is email. However, they can still sneak in other ways. This is why anti-virus protection from your email provided is not enough to protect your computer. You must still run an anti-virus program even if your email is already secure.
Several anti-virus programs are listed on the CLC web site, including two free programs. Grisoft (AVG) is used by many CLC members and is highly recommended by them. You can find a link to the AVG site on the CLC web page.
In general, most programs contain the same basic features and you should examine your program to confirm that these settings have been configured to operate as automatically as possible.

 Definitions Update

Anti-virus programs can only catch the viruses they know about. The strength of an antivirus program is at least in part measurable according to the quality of its definitions. If the virus gets to you before the new definition is loaded into your antivirus program you are toast. Therefore, make sure your program searches for new definitions automatically whenever you connect to the internet.

 Automatic Protection

Confirm that your program is always running in the background, monitoring email and other activity.

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 Scan your System

You can set up your anti-virus program to automatically scan your computer: all drives and files. How often this is done depends on you work patterns. I set the scan to run every day, but will probably eventually tire of that and run it once a week. The important this is to schedule the program to run automatically and then make sure your computer is turned on at that time. Do not assume that you will remember to run a manual scan. See Checking Your Computer below for information on other methods of scanning your computer for viruses.

 Script Blocking

Web pages can hide unwanted scripts that execute under specified circumstances, perhaps loading onto your computer and redirecting your browser to a specific site, or causing your computer to perform malicious activities itself. Make sure script blocking is activated, if available.

 Email scanning

Set up your program to scan both incoming and outgoing email messages and attachments.

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 Instant Messenger monitoring

Instant messenger programs allow real-time communications back and forth between computers. Your antivirus program should monitor these communications.

 Program Updates

Look for a Live Update feature that finds and downloads any updates to your program. When asked if updates should be installed, respond in the affirmative.

 Subscription Updates

If you paid for your program, or received a free trial, eventually you will receive a message from the provider telling you to update your subscription. In order to maintain protection of your computer, you must update the subscription, or load one of the free programs. Do not let your protection lapse.

 Demo

The CLC computers are protected by Norton’s Corporate Edition so we will look at the settings on that program.
Checking your computer
Even if you have trustworthy software running it is a good idea to check on your system occasionally.
 Virus Scan
Most antivirus program web sites will perform a virus scan on your system for free. Just make sure you are using a legitimate site. Confirm this with research or recommendations for people you trust. (us of course) Check the free scan links on the CLC web site.

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 PCPitstop

PC Pitstop will perform comprehensive tests on your computer for free. This is not a violation of the rules cited in the conclusion. When you read the site you can understand what they are doing a how they are supported. In any event, run a pcpitstop test every six months or so, or more frequently if you are particularly active.
You can find the link to PCPitstop on the CLC Resources page
 Demo
We will test the CLC teaching computer as part of the presentation.
Other information

 Virus Hoaxes

As if we did not have enough problems already, you can’t even trust a notification about a new virus. Such notifications come in emails, usually from a friend who has forwarded a notification he or she received. These are almost always a hoax. Never trust an email notification about a virus without doing independent research. The best place to start with your research in the CIAC HoaxBusters web site. You can find a link on the CLC Resources page under Internet Links | Security. This site posts information about recent hoaxes and has a lot of good information.
You can also find information about hoaxes and new viruses on your anti-virus program’s web site. Links to sites are posted on the CLC Resources page under Security.

 Spam

We do not have time to deal comprehensively with Spam. The best information on this topic is located at the CAUCE (Coalition Against Unsolicited Commercial Email) site. You will find a link on the CLC web page: Resources | Internet Links | Research/Resources.
Some things to watch out for:
 messages from people you don’t know with subjects that don’t make sense
 messages without subjects
 messages offering something free

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Protect email addresses

 Don’t forward
Think twice before taking any action that would publicize anyone’s email address, such as forwarding a message that includes many addresses from previous forwards. If you think the email is worth it, and your friends will want to receive another “humorous” or “informative” forward, cut and paste the content into a new message so you don’t multiply the exposure of previous senders and recipients to someone down the line who collects email addresses specifically for the purpose of sending spam.
 Don’t post
Don’t post an email address in a forum or chat room. Spammers can “harvest” those posted emails.
Note: posting is different than submitting your address as part of a form for a legitimate site. That information does not sit on the web site. It goes to the server and is saved “behind” the site.
 Read privacy policies
I know you do not want to, but if you are in doubt and really want to post, at least first read the sites privacy policy. What do they do with the info they receive. Do they sell it or give it to advertisers or web ad companies. See the mottos/quotes in the conclusion for reinforcement.

Disclaimer

These materials are intended for use in conjunction with a CLC Users’ Group presentation and not as a stand-alone resource.

Conclusion

The internet is a wonderful and dangerous place. As you enjoy all of the wonders, the best rule to follow is one I learned from my extensive science fiction reading:

TANSTAAFL (pronounced tanstaffel): There Ain’t No Such Thing As A Free Lunch.

Robert A Heinlein’s The Moon is a Harsh Mistress.

or, another favorite from Harry Potter and the Chamber of Secrets.

Never trust anything that can think for itself if you can't see where it keeps its brain.

Mr. Weasley to Ginny, after her experiences with the Heir of Slytherin

or, from Hill Street Blues

Be Careful Out There.

Sarge

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Update 1/24/2005
Links and information have been added to the CLC Resources web page, including the following from Resources | Internet Links | Security Info
Security has become a vital issue for computer users. The following links provide information about this issue from various sources. See Security Software below for links to specific programs designed to protect your system.

At the very least, you should do the following to keep your Windows XP system secure.

1. Protect from pests and ads loaded onto your computer without your knowledge or consent: (see pests and ads above)

2. Install a third party firewall that provides two way protection. (see Security Software: Firewall below)

3. Install and automatically update an anti-virus program (see Security Software: Anti-virus below)

4. Keep your software updated by turning on the automatic update function.

Also note information about Service Pack 2, Spam, Free software, new additions to Pests and Ads, Windows Startup and Windows Update

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  Restoring Your Computer After a Windows Crash  
   

Notes from CLC Users' Group Presentation
Gerard Trageser, March 7, 2005

BSOD http://www.ntbrad.com/bsod.htm

USING THE XP Restore Console Disk, requires changing the boot sequence in BIOS. Here’s how. These instructions are based on directions provided by Hewlett Packard. Accessing the Bios Setup will differ according to the manufacturer of the hardware (i.e. the motherboard and processor that is installed.)

Changing the Boot Sequence in XP

1. RESTART the computer
2. Press F1 when the screen turns black
3. Look for “Entering Setup…” at the bottom of the screen
4. Use arrows to move to “Boot” when Bios appears
5. Use arrows to move down to select CD Rom
6. Use + to move CD Rom up to top
7. Press F10 to confirm and Enter when yes appears
8. Insert Console Disk in CD and restart the computer
9. When “Press any key to Boot CD” appears, 5 sec to press ENTER
10. When 3 options appear, Press “R” for second (Repair)

Restoring the Boot Sequence

1. Remove the CD
2. Repeat steps 1 – 5
3. Use ( - ) key to move CD Rom to third position
4. Press F10 and Enter when yes appears
5. Computer will return to normal operation.

NOTE: Some users recommend keeping the Boot Sequence with the CD Rom in first place for future access to the XP Restore Console. It does not otherwise affect the normal startup of the computer from the HD.

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  Alternatives to Microsoft  
   

Notes from PC Users' Group Presentation
Victoria Short Baum - April 11, 2005

Alternatives to Microsoft

  • Browsers
    • Firefox
    • Netscape
    • Opera
    • Others
  • Email
    • Thunderbird
    • Netscape
    • Webmail
  • Office Software
    • Open Office
    • Word Perfect

You can find links to these software alternatives on the Resources page under Software Alternatives

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  Mail Merge in Appleworks  
   

Notes from MAC Users' Group Presentation
Victoria Short Baum - April 14, 2005

Setting up an email address book

  • Click on the Address Book icon on the toolbar to open the Address Book
  • Click on the (+) to set up a new Group
  • Click on the (+) in the Name column to add a new card
  • When entering data, Tab from field to field
  • Click on the up/down arrows to change the category
  • Click Custom to make a new category
  • When editing a card, click on the (+) next to a field to add another category
  • Click on the picture space to add a photo to the card

Use the info in the Address Book to send an email

  • Open the Email program
  • Click on the Address book icon on the toolbar
  • Select the Group or Name and click To or CC
  • You can select more than one address

Mail Merge in Appleworks

  • Create a database file
    • There is an Address List format under the Appleworks Assistant that already has the fields set up
    • Add the information to the database. You can add as many names/entries as you want
    • Save the file
  • Create a document to merge
    • Start a New text document
    • Prepare the text into which you will insert the merged information, e.g. write the Christmas letter
    • Save the document
  • Insert Merge fields
    • In the saved document, click on File | Mail Merge
    • Select the database file in which the info you want to merge is stored
    • Position the cursor in the document at the point you want to insert the merged field or fields
    • Select the appropriate field name and click insert. Note that the field name appears in the document.
    • Make sure to add the approrpiate spacing and punctuation
    • When you are happy with the formatting, save the document again
  • Merge the data
    • Click the Merge button
    • Select an option, e.g. directly to printer or to new document
    • The data for each record in the database will be merged into the document, replacing the field names. One document is created for each record
    • Save
  • Envelopes
  • You can also use the Mail Merge function to create envelopes
  • Set up the page, selecting the #10 envelope and resetting the margins as appropriate
  • Enter the return address
  • Click File | Mail Merge and enter the appropriate fields for the name and address
  • Click Merge and select the desired option
  • Continue
  • Save or Print

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  Intro to DVD Burning (9/12/2005) [Word Document]  
    INTRO TO BURNING A DVD VIDEO
September 12, 2005

Advantages
*Superior image quality in both Video and slide images
*Allows viewing on TV with DVD player
*More convenient archive format than tapes
*Includes CD burning option
*Provides backup utility with large storage capacity

Hardware Requirements
1. 2.0 GHZ or better CPU with Intel or AMD 64
2. Matching motherboard with advanced audio and firewire capability
3. 512 RAM or better
4. 100 GIG HD or better
5. Advanced Video Card with large memory
6. DVD Burner (Double Layer prefereable). Doubles storage capacity
7. DVD disks: DVD –R, DVD+R, DVD-RW,DVD+RW
DVD SL disks = single layer 4 G space
DVD DL disks = dual layer 8.5 space
8. Firewire cable (packaged with drive)

Software: There are many good products at various prices. The OEM application that was packaged with the Drive (NERO) is one of the most popular and is more than I need at this time
1. Allows burning the following: DVDs, CDs, VCDs, SVCDs. Using both DVD and CD media depending the quality of image needed.

2.Allows the viewing on most DVD players.

Recording Process
1.Determine the Media: DVD or CD

2.Select Task: Make DVD
* Step One: Capture video (Connect camera)
* Step Two: Create a project/give it a name
* Step three: Insert images into story board
* Step four: Edit with addition of titles, music, transitions, sizing
* Save
* Burn

 
  Genealogy  
     
  Picasa Overview (11/7/2005) (click here do download Word document)  
   

Picasa Overview 11/15/05

Picasa is a digital image management program. It will import, view, organize, edit, email, create photo projects and backup your images. Google now owns the program and offers it as a free download from picasa.google.com. Here you will also find tutorial support and a User Group. A Picasa book is available, written by Steve Schwartz. Search for it at Amazon, $10.39 new, $8.00 used ($3.49 postage). There is also a Picasa Google Group blog.

When you install Picasa it will take several minutes to create an index of all the image files on your hard drive. Picasa then resides in the notification area on the taskbar constantly keeping track of any changes you make to image files: importing, moving, renaming, etc. Picasa will not move, copy, rename or alter your files in any way unless you explicitly give it permission to do so.

There are two primary views of Picasa: Thumbnail and Edit. When you open Picasa it will be in Thumbnail view and look much like Windows Explorer, folders in the left pane and thumbnails of images in the right. If you double click or click-Enter a thumbnail you will enter Edit view. To return to thumbnail view click the enlarged image or click Back To Library at the upper left.

Thumbnail View

Import – Click the large button named Import at the top left of the screen to import photos. In the Select Device drop-down box you will be able to import from your digital camera, a card reader or a scanner. You can preview each image as it’s thumbnail is read into Picasa and decide whether to import it or not based on the large preview on the right. Click the Exclude button to exclude the image – click again to include. When you are finished click Finish to import the selected images.

Slideshow - One of the first things you may want to do in Picasa is see a slideshow of your recent photos. Select a folder on the left and press the large Slideshow button at the top. As long as you don’t move the mouse a full-screen slideshow will proceed automatically. Moving the mouse will bring up a menu at the bottom of the screen from which you can view manually with the control buttons. You can set the Display Time, rotate the photos, etc, and start the automatic slideshow again. Set the slideshow options from the main menu: Tools/Options/Slideshow. The slideshow can be stopped by pressing the Esc key or clicking the Exit Slideshow button in manual slideshow mode.

Search – Coming from Google you just know that Picasa would have great search capability. The search box is at the top right, the box with the magnifying glass at the left end. You can search on literally anything: file names, folder names, captions, EXIF data, and keywords. Folders containing images matching your search term are then listed on the left. You can even search for folders which do not appear in the folder list since Picasa keeps track of your photos within the file structure on the hard drive. To start a new search click the red x on the right end of the box. For even more search options click the symbol to the right of the search box. The additional options are: Starred photos, Movies, and a Date Range search.

The folders in the left pane will look different than what you are used to in Explorer. Only the folders which contain images will be indexed, so some of your header folders may be missing. The default order is by date. This can be changed to alphabetical by folder name from View/Sort Folder List By/Name. Generally the default order is best since that will put your most recent images at the top. Note that there are dividers for each year. If you click the downward pointing triangles at the main folder dividers you can see the folder categories: Labels, Folders on Disk, Exported Pictures and Other Stuff (number of folders in parentheses). Note that the number of images in each folder is also in parentheses at the end of the folder name.

Now, moving over to the thumbnail pane. Once you have selected a thumbnail a whole slate of options at the bottom of the screen become available. The first one to note is the slider off to the right with which you can change the thumbnail size – from 2 across to 10.

Scrolling – The scrollbar on the right can be used to scroll through all your photos. For a smooth controlled scroll, click on either the top or bottom of the slider and drag. To jump forward or backward one folder at a time, click the buttons at the top or bottom of the scrollbar. Of course you can jump to any folder by clicking on a folder name in the left pane.

Picture Tray - The Picture Tray is used to hold images you want to process in some way: print, email, create a collage, etc. When you select a thumbnail by clicking it, that image shows up in the Picture Tray at the lower left. If another thumbnail is clicked the first one will be replaced in the picture tray. Just to the right of the Picture Tray are three buttons which control the tray: Hold, Clear and Label. Clicking Hold will place a green radio button on the thumbnail and hold it in the tray while you select others. Clear will clear the tray of all selections and Label will be covered later. If you drag a thumbnail into the tray it is automatically held. Alternately, you can select several thumbnails at once by holding down the Ctrl key and then clicking Hold.

Print – Select one or more images you wish to print, hold them in the tray and click Print (right of the tray). In the next screen select the Print Layout you want. Default Print Layouts are selected from the main menu: Tools/Options/Printing. The Preview pane will show you what your print(s) will look like. You can even combine portrait and landscape images on the same page – and not waste paper. If you want to make more than one print click the Copies per Picture option after selecting the Print Layout. This will allow you to print multiple copies of the same picture on the same page.

Email – After selecting the images you wish to email click Email (next to Print). Set up email options from the main menu: Tools/Options/Email. A good size for emailed photos is 640 pixels. The email client you have on your computer will probably be your first choice. For Picasa you need to sign up for a Hello account; likewise for Gmail.

Collage – Select a few photos and click Collage (next to Email). There are four types to select from. Collage is also accessible from the main menu under Create.

Hello is an online photo sharing service. BlogThis! will let you blog your photos using Blogger. Online Prints allows you to order prints from an online service of your choice. Export is covered below.

To view an image full-screen point to that image and press Ctrl–Alt together.

Edit View

To edit a photo double-click or click-Enter a thumbnail to bring up the edit screen. In this view you can zoom the enlarged image with the slider bar – up to 400%. When zoomed the pointer becomes a hand which can be used to pan the image. A smaller image in the lower right corner can be used to position the part of the zoomed image you want to view by dragging the enclosed rectangle. There are also buttons to the right of the slider: fit picture inside viewing area; display picture at actual size; and Show/Hide Histogram & Camera Information.

The small thumbnails on the top of the enlarged image can be used to scroll through the images in a folder without having to return to the Thumbnail View. The blue outline indicates the current image.

Captions – At the bottom of the enlarged image find the words ‘Make a Caption!’. Click here to enter your own caption. Captions are shown on your photos during a manual slideshow and also written to a Gift CD. Captions are written into a metadata file called IPTC which is part of the image file. The captions are thus made available to all other programs which access your images.

Editing - On the left are three tabs for editing: Basic Fixes, Tuning and Effects. Basic Fixes are quite self-explanatory. I particularly like I’m feeling lucky which is a one-click fix for lighting and color. Even the Redeye option works fairly well and Straighten is handy. If you don’t like the changes you’ve made there is an undo button – and also a redo button. Under the Tuning tab I was able to markedly improve a photo which had the yellow cast of florescent lighting. I chose the Neutral Color Picker and then clicked on a white object in the picture. I then adjusted the Fill Light and Highlight sliders. Experiment with some of your photos – Picasa is quite a remarkable basic image editor. If you are feeling artistic try the options under the Effects tab.

Editing changes you make in Picasa are saved as instructions within Picasa and will always be there for viewing unless you undo them. If you want to save your edits outside of Picasa click on Export (bottom right). Export will copy photos in the picture tray to a folder on the hard disk. Your can select the folder or accept the default – the file name(s) are not changed – so don’t choose the original folder unless you want to overwrite the original file(s). You can select the original size or a different size. There is a slider to select the picture quality.

Note: From the main menu File/Save a Copy can also be used to save edits. This option will append a ‘1’ to the original name, save in the original folder and at a lower quality.

Labels – One of the top features of Picasa. Labels gives you the ability to collect pictures into a Labels folder for a special purpose, usually a slideshow or writing to a CD. You are creating an Album. It’s the equivalent of a playlist for audio tracks.

Start by placing your selected images in the Picture Tray. When you have assembled all or part of the collection, click on the Label button and select New and then type in a name. Immediately a new folder is created at the top of the folder list (category Labels) with the chosen name and the number of photos in the collection. Add to the collection by bringing new images to the tray, clicking Label and selecting the appropriate label. Photos can be rearranged by drag and drop. They can also be renamed: File/Rename. Be cautious of renaming though, since the files will be renamed on the hard drive, which may not be what you want. I think it is safer to order and/or rename outside of Picasa. That way there should be fewer surprises when Label folders are written to a CD. One other note: when you select photos from more than one folder, you must Hold photos before selecting from a different folder.

Star - A favorite set of photos may be selected by using the star button. The star button is available when thumbnails are in the picture tray, in Edit View or during the manual slideshow. If you want more than a single favorite set use Labels folders: Favorites1, Favorites2, etc.

Gift CD – Create a slideshow for family and friends. Click the Gift CD button at the top of the screen. The folder that is currently selected will be checked for writing to a CD. If you want to include other folders click Add More… and then check any additional folders at the left. To make the CD autorun on your friends computer check Include Slideshow. Unless you are running out of room on the CD choose Original Size (a tally of the space being used on your CD or DVD is on the divider bar above the dialog boxes). Type in a name for the CD and check Include Picasa to include a Picasa loader program. Insert a blank CD in your drive and click Burn Disc. What could be easier?

Gift CD can also be used to simply send images to a friend or even a photo finisher since they are readily available from the CD. In this case you do not need to check Include Slideshow or Include Picasa.

Timeline – Since this is a major button at the top of the screen someone regards this as an important feature. Glitzy yes, useful? Let me know if I’m missing something.

Keywords – Keywords provide additional search terms for finding photos. Enter them from the main menu View/Keywords… – as many as you like. They will show up in the image IPTC metadata.

Backup – Found in the main menu Tools/Backup Pictures.. I haven’t tried this feature but it looks really easy. There is a preview of how many CDs or DVDs will be required.

Create

Under the main menu item Create there are several interesting options.

Set as Desktop is an easy way to set new wallpaper. Select a photo, click Set as Desktop, and confirm. Viola! It is so easy you will change your wallpaper much more often than you ever did before.

Make a Poster lets you create a large print from normal sized paper. Suppose you want a large print and only have 4x6 paper. First select a picture, then click Make a Poster. Setting the poster size to 200% will create four files in the same folder which when printed and combined will produce an 8x12 poster of your selection.

Movie – Produce the Ken Burns effect – pan and zoom your photos.

Closing Comments

After some use I think you will agree that Picasa is an easy-to-use program with a well designed interface. You should find several features that you use regularly and actually prefer over other competing programs. My favorites are Slideshow, Email, Set as Desktop, Gift CD and Print. And my all-time favorite is the web gallery. Main menu: Folder/Export as Web Page. I use 640 pixels, enter a title, select a folder to store the files generated and then select Template 1. You can play the gallery on your computer by clicking the index.html file but to make it available on the web you will need to upload all the files generated to a web site.

Bob Guyan 11/15/05

 
 


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